DW EVENT CO LLC — EQUIPMENT RENTAL AGREEMENT

Version 1.0 — DRAFT Effective date: [DATE]

DRAFT — NOT YET REVIEWED BY COUNSEL. This document was drafted to reflect DW Event Co's stated business terms. It is not legal advice and I am not a lawyer. Have a Texas attorney review Sections 9, 10, and 11 (damage, indemnification, limitation of liability) before you accept a single real booking — those are the sections that actually matter if something goes wrong, and they're the sections most likely to be unenforceable if drafted badly.

Decisions flagged inline as [DECIDE] need your input before this goes live.

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1. PARTIES AND AGREEMENT

This Equipment Rental Agreement ("Agreement") is entered into between DW Event Co LLC, a Texas limited liability company ("DW Event Co," "we," "us," or "our"), and the individual or entity identified in the booking confirmation ("Renter," "you," or "your").

By completing a booking on dweventco.com and checking the acceptance box, you agree to be bound by this Agreement. Your electronic acceptance has the same legal effect as a handwritten signature under the Texas Uniform Electronic Transactions Act (Tex. Bus. & Com. Code Ch. 322).

The equipment listed in your booking confirmation (the "Equipment") is incorporated into this Agreement by reference.

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2. RENTAL PERIOD

Standard rental period: DW Event Co delivers the Equipment on the morning of your event date and retrieves it the following morning. Unless otherwise agreed in writing, the rental period begins at delivery and ends at retrieval.

• Delivery and retrieval windows will be communicated by text or email in advance. Windows are estimates, not guarantees.
• Maximum rental length is seven (7) days. Multi-day rentals must be arranged at booking and are priced accordingly.
• No same-day bookings.
• The Equipment remains the exclusive property of DW Event Co at all times. This is a rental, not a sale, lease-to-own, or conditional sale. No portion of any payment is credited toward purchase.

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3. DELIVERY AND RETRIEVAL

• Delivery is available within 15 miles of DW Event Co's service origin. Addresses outside this radius cannot be served.
• Delivery fee: $25 flat, regardless of order size or distance within the service area.
• You must provide a safe, accessible, and lawful delivery location. This includes clear access from the street or driveway to the drop point, and no dogs at large, locked gates, or blocked paths.
• You do not need to be present at delivery or retrieval, provided you have given us access instructions and an agreed drop location. If you are not present, delivery is deemed complete when Equipment is placed at the agreed location, and you assume responsibility for it from that moment.
• You do not need to stack, fold, or move the Equipment for pickup — we handle that. We ask only that all Equipment be at the delivery address, outside or otherwise accessible to us, and no longer in use by the start of the retrieval window.

Failed delivery. If we cannot deliver because access is blocked, the address is wrong, or the location is unsafe, we will attempt to contact you. If delivery cannot be completed, the booking is treated as a same-day cancellation under Section 5 and no refund is due.

Failed retrieval. If Equipment is not accessible at retrieval — locked gate, dog at large, inside a locked house, still set up and in use, or moved somewhere we can't reach it — we will attempt to contact you. A re-trip fee of $50 applies to a second retrieval attempt, plus late fees under Section 6 if applicable.

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4. PAYMENT

• Payment in full at booking. The full order total — rental charges, the $25 delivery fee, and Texas sales tax — is due at the time you book. Your booking is not confirmed and no equipment is reserved until payment is complete.
• Non-refundable portion. 30% of your order total is non-refundable from the moment you book. See Section 5 for what is and isn't refundable on cancellation.
• Sales tax: Texas sales tax of 8.25% applies to all rental charges and is included in your order total.
• Prices are as displayed at the time of booking.
• Nothing is due at delivery. You will not be asked to pay anything when we arrive.

Payment method on file. When you book, your payment method is securely stored by our payment processor for the limited purposes described below. You authorize DW Event Co to charge that payment method for: damage and loss charges under Section 9, late fees under Section 6, cleaning fees under Section 8, and re-trip fees under Section 3. We will notify you by email with photographs and an itemized statement before charging any amount beyond your original order total, and you will have the dispute window described in Section 9.

We do not store your card number ourselves. It is held by Stripe, our payment processor.

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5. CANCELLATION, RESCHEDULING, AND WEATHER

Cancellation by you.

The 30% non-refundable portion applies to all cancellations except severe weather and cancellation by DW Event Co, both described below. It compensates DW Event Co for holding inventory that could not be rented to another customer.

Rescheduling. You may reschedule once to a different date within 90 days of your original event date, subject to availability, at no charge if requested more than 24 hours before your event. Rescheduling is not a cancellation and your full payment carries to the new date. Requests made 24 hours or fewer before your event are treated as a cancellation under the table above.

Weather. DW Event Co rents tables and chairs, not tents or shelter. Ordinary weather is your risk — but genuinely severe weather is not.

• Ordinary weather is not refundable. Rain, wind, heat, cold, humidity, or an unfavorable forecast are not grounds for a refund. If your event goes ahead in imperfect weather, or you choose to cancel because you don't like the forecast, standard cancellation terms apply.
• Severe weather is fully refundable, at any time — including the day of your event. If a National Weather Service warning (severe thunderstorm, tornado, flash flood, winter storm, or ice storm) is in effect for the delivery address at any point during your event window or our delivery window, you receive a 100% refund of everything you paid, including the 30% non-refundable portion. This applies whether DW Event Co cancels delivery or you cancel, and there is no cutoff time — a warning issued an hour before delivery qualifies. An active NWS warning is the standard; no other proof is required.
• If Equipment has already been delivered when severe weather develops, the rental is not refundable, but you will not be charged for weather damage caused by conditions covered by an NWS warning.
• You are responsible for protecting Equipment from ordinary weather during the rental period. Wind damage, water damage, and mud are Renter's responsibility under Section 9. If storms are forecast, secure the Equipment or move it under cover.

Cancellation by us. If DW Event Co cannot fulfill your booking for any reason other than your breach, we will refund 100% of everything you paid, including the 30% non-refundable portion. That refund is our entire liability — see Section 11.

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6. LATE RETURN

If Equipment is unavailable for retrieval at the scheduled window through no fault of DW Event Co, an additional rental day accrues at 50% of the original daily rental rate per day, plus the re-trip fee under Section 3.

If Equipment is not returned or made available within 3 days of the scheduled retrieval, it is deemed lost and you will be charged full replacement cost under Section 9.

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7. RENTER'S RESPONSIBILITIES AND PROHIBITED USES

You agree to:

• Use the Equipment only for its intended purpose — tables for placing items on, chairs for seated adults and children.
• Keep the Equipment at the delivery address for the entire rental period. Equipment may not be moved to another location, sublet, re-rented, loaned, or transferred to anyone else.
• Keep the Equipment secure and protected from theft, vandalism, and weather.
• Supervise all use of the Equipment, including by minors and guests.
• Return the Equipment in the same condition delivered, ordinary wear excepted.

You agree not to:

• Stand on chairs, or use tables or chairs as ladders, scaffolding, staging, or a work platform.
• Exceed manufacturer weight limits. Resin folding chairs are rated for seated use by one person; kids' furniture is for children only.
• Use the Equipment on unstable, sloped, or unsafe ground, or in standing water.
• Place the Equipment near open flame, grills, fire pits, heaters, fireworks, or any ignition source.
• Drill, cut, paint, staple, tape, adhere to, write on, or otherwise modify the Equipment.
• Use the Equipment in or around a pool, hot tub, or body of water where it may enter the water.
• Use the Equipment for any unlawful purpose, or at any event that is unpermitted where a permit is required.

Setup. DW Event Co sets up the Equipment for you — you do not need to place, unfold, or arrange anything. You are responsible for designating where the Equipment goes and for ensuring that location is suitable: level, stable, lawful, and clear of hazards. Once setup is complete, you are responsible for the safe use and supervision of the Equipment, and for any consequences of moving or rearranging it yourself.

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8. CONDITION AND CLEANING

Equipment is delivered clean and in good working order. Inspect it at delivery. Report any defect, damage, or shortage to DW Event Co within two (2) hours of delivery by text or email. Equipment not reported within that window is deemed accepted in good condition.

Return the Equipment reasonably clean — food debris, crumbs, and spills wiped off; linens shaken out and free of standing food.

Cleaning fee. Normal event mess is expected and is not charged for. DW Event Co reserves the right, at its sole discretion, to charge a cleaning fee of $5 per item, up to the item's replacement cost, where Equipment is returned excessively soiled — dried or caked-on food, paint, mud, sticky residue, adhesive, tape, glitter, confetti, wax, or pet waste. This fee is discretionary and is not applied to ordinary crumbs, spills, or light dirt.

Linens. Do not launder linens yourself. Return them dry — damp or wet linens mildew and become unusable. Ordinary food stains and spills are expected and are not charged for. DW Event Co reserves the right, at its sole discretion, to charge full replacement cost under Section 9 for linens returned wet, mildewed, burned, torn, or permanently stained beyond what normal laundering can remove.

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9. DAMAGE, LOSS, AND THEFT

You are responsible for the Equipment from the moment of delivery until DW Event Co retrieves it. This includes damage, loss, and theft, regardless of who caused it — you, your guests, a vendor, a caterer, a neighbor, an unknown third party, or weather.

If Equipment is damaged beyond ordinary wear, lost, stolen, or not returned, you will be charged the full replacement cost of each affected item, not its depreciated value and not a repair estimate. Replacement cost means what it costs DW Event Co to purchase an equivalent new item at current market prices, plus shipping and applicable tax.

Ordinary wear means minor scuffs, scratches, and marks consistent with normal careful use. It does not mean cracks, breaks, bent legs or frames, missing hardware, water damage, burns, holes, tears, permanent stains, or any condition that makes an item unsafe or unrentable.

Replacement cost schedule

This schedule may be updated from time to time. The version in effect on your booking date applies to your rental.

Partial damage. If an item can be economically repaired and returned to rentable condition, DW Event Co may at its sole option charge the actual repair cost plus lost rental revenue for the days the item is out of service, instead of full replacement cost — whichever is less.

Charging. Damage and loss charges are billed to the payment method on file. We will email you photographs and an itemized statement before charging. You have 5 days from the date of that email to dispute the charge in writing before it is processed.

No security deposit is collected. Your acceptance of this Agreement and your payment method on file serve as your guarantee of the Equipment's return.

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10. ASSUMPTION OF RISK AND INDEMNIFICATION

Attorney review required for this section.

Assumption of risk. You understand that the use of tables, chairs, and related equipment involves inherent risks, including tipping, collapse, pinching, falling, and injury from misuse or unsafe placement. You voluntarily assume all such risks for yourself, your guests, and anyone else who uses or is near the Equipment during the rental period.

Indemnification. To the fullest extent permitted by Texas law, you agree to indemnify, defend, and hold harmless DW Event Co LLC, its members, employees, and agents from and against any and all claims, demands, damages, losses, liabilities, injuries, deaths, costs, and expenses (including reasonable attorneys' fees) arising out of or related to:

• your use, misuse, or supervision of the Equipment, and your selection of the setup location;
• any injury to any person or damage to any property occurring at your event or at the delivery address during the rental period;
• your breach of this Agreement;
• the condition of the delivery address or the premises;
• any act or omission by you, your guests, your vendors, or anyone present at your event.

This indemnity does not extend to claims arising from DW Event Co's own gross negligence or willful misconduct.

Premises. You represent that you own the delivery address or are authorized to have equipment delivered there, and that you have obtained any permit, HOA approval, or venue permission required. You are responsible for damage to the premises caused by the Equipment or its placement, including lawn damage, driveway marks, and floor scratches.

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11. LIMITATION OF LIABILITY

Attorney review required for this section.

To the fullest extent permitted by Texas law:

• DW Event Co's total liability to you for any claim arising out of or related to this Agreement or your rental will not exceed the total amount you paid for that rental.
• DW Event Co is not liable for indirect, incidental, consequential, special, punitive, or exemplary damages, including lost profits, event cancellation costs, catering losses, venue fees, photographer fees, emotional distress, or the cost of substitute equipment.
• DW Event Co is not liable for delays or failures caused by circumstances beyond our reasonable control, including weather, traffic accidents, vehicle failure, supplier failure, illness, power or network outages, or natural disasters.
• If DW Event Co fails to deliver, delivers late, or delivers incomplete or defective Equipment, your sole and exclusive remedy is a refund of amounts paid for the affected Equipment.

No warranties. The Equipment is provided as-is. To the extent permitted by law, DW Event Co disclaims all warranties, express or implied, including implied warranties of merchantability and fitness for a particular purpose.

Insurance. DW Event Co's insurance covers DW Event Co. It does not cover you, your guests, your event, or your property. If you want coverage for your event, obtain your own event insurance or check your homeowner's policy.

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12. RIGHT TO REFUSE, INSPECT, AND RECOVER

• DW Event Co may refuse or cancel any booking at its discretion, in which case you receive a full refund of everything you paid.
• DW Event Co may inspect the Equipment at any reasonable time during the rental period.
• DW Event Co may enter the delivery address to retrieve the Equipment at the scheduled retrieval time, and you grant permission for that entry. If the Equipment is not returned as agreed, DW Event Co may take lawful steps to recover it and you are responsible for reasonable recovery costs.
• DW Event Co may terminate this Agreement and retrieve the Equipment immediately, without refund, if you breach Section 7.

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13. PRIVACY AND COMMUNICATIONS

Your name, email, phone number, and event address are collected to fulfill your booking. See our Privacy Policy at dweventco.com/privacy.

By booking, you consent to receive transactional messages by email regarding your rental — confirmations, delivery and retrieval windows, and service updates. These are not marketing messages, and we do not send marketing email without your separate consent.

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14. GENERAL

• Governing law. This Agreement is governed by the laws of the State of Texas, without regard to conflict of laws principles.
• Venue. Any dispute will be brought exclusively in the state or federal courts located in Tarrant County, Texas, and you consent to that jurisdiction and venue.
• Attorneys' fees. In any action to enforce this Agreement, the prevailing party is entitled to recover reasonable attorneys' fees and costs.
• Entire agreement. This Agreement and your booking confirmation are the entire agreement between us and supersede all prior discussions, quotes, and communications.
• Amendment. DW Event Co may revise this Agreement. The version in effect on your booking date governs your rental.
• Severability. If any provision is held unenforceable, the rest remains in full force, and the unenforceable provision is modified to the minimum extent necessary to make it enforceable.
• No waiver. Our failure to enforce any provision is not a waiver of that provision.
• Assignment. You may not assign this Agreement. DW Event Co may assign it to a successor.
• Survival. Sections 9, 10, 11, and 14 survive the end of the rental period.

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15. ACCEPTANCE

By checking the acceptance box at checkout, you confirm that you:

1. are at least 18 years old and legally able to enter this Agreement;
2. have read and understood this Agreement in full, including Sections 9, 10, and 11;
3. agree to be bound by its terms;
4. authorize DW Event Co to charge your payment method for the amounts described in Section 4.

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DW Event Co LLC Fort Worth, Texas bookings@dweventco.com · 682-478-6430 dweventco.com

Agreement version 1.0 — [DATE]

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